The end result of a good Secretary or Administrative Assistant Resume

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Secretary or Administrative Assistant Resume

If you're a Secretary or Administrative Assistant, you know what your job entails. Your role is to assist higher level positions with organizational tasks and other office duties. The job is a support position that helps to keep daily business within an organization running smoothly and efficiently. You likely work in an office setting with most of your time spent organizing files, answering and making phone calls, reading and sending emails, drafting reports, scheduling appointments, and giving customer service.

But the question now is, how do you translate that information onto a resume in such a way as to motivate a hiring official into picking up the phone? If you're not sure, that's OK. Most people aren't used to thinking about their jobs in a promotional sense. But a good resume writer? Well, that's what they do.

Former recruiter David Alan Carter recommends the following resume services for Secretaries or Administrative Assistants... each with a Better Business Bureau score of "A" or better.

Recommended Resume Services for a Secretary or Administrative Assistant Resume

Considering a Career Move into Secretarial or Administrative Assisting?

If you're considering a move into secretarial or administrative assisting from either a closely related field or from a totally unrelated profession, you'll be looking for a transitional resume -- and a talented resume writer to handle the assignment. Transitional resumes are some of the most difficult resume projects as they require a writer knowledgeable in at least two professions -- and the ability to identify transferable skills from one to the other.

Before you hand off that resume assignment, make sure you know enough about the job of a Secretary or Administrative Assistant to... a) really want it, and b) be able to step up to the plate. Here's a quick overview (more information at Wikipedia - Secretary and Administrative Assistant):

What You'll Do: A secretary or administrative assistant typically has many duties, all of which revolve around supporting other staff members with their work. You might be asked to: answer phone calls and make calls on the behalf of others, read company emails and respond to them, word process documents, perform data entry, create spreadsheets and graphs, make copies of documents, maintain a file cabinet, perform cleaning duties, accept and sign mail and packages, reread and edit papers, make Powerpoint presentations, schedule meetings and other events, operate a number of different office machines such as printers and fax machines, remain at a front desk to greet and help all who enter the building and more.

You probably work full-time hours in a hospital or other health clinic, school, law office, or government building, but you could be employed by any industry since administrative assistants are always needed.

Education and Training: Most secretary or administrative assistant positions only require a high school diploma, but many employers prefer individuals with previous office experience. Two to three years of job-related experience is ideal. Applicants with a bachelor's degree in any field may have an advantage when competing for openings.

Since there are many specialized administrative assistant positions such as legal assisting or medical assisting, some employers will require you to have basic knowledge of field terminology, practices, regulations, etc. You might be required to have formal education in the appropriate field of study, and many community colleges and technical schools offer two-year programs for administrative assistants.

Skills and Attributes: In general, administrative assistants should be personable, have great communication skills, be familiar with using computers and office-type software, and be very organized and detail-oriented.

The Future: The secretarial/administrative assisting profession is expected to grow at about 12% through 2020. FYI: employment of medical secretaries is expected to grow by 41% in the decade from 2010 to 2020.

The Pay: Annual salaries for secretaries and administrative assistants in the U.S. range from $21,700 to $55,900, with the average median annual wage hitting $31,800 in 2011 as per the U.S. Bureau of Labor Statistics.

Still interested in pursuing a position as a Secretary or Administrative Assistant? Great. The next step is to prepare for a consultative telephone interview with your resume writer. Treat the coming job search like the business it is, and you'll do fine.

Best of luck,
David Alan Carter, OccupationalResumes.com

P.S. More information at the U.S. Bureau of Labor Statistics - Secretaries and Administrative Assistants and ONetOnline.org - Summary Report for Secretaries and Administrative Assistants

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